Todoist

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1. 11/1/2026

   Updated: best for, features, integrations, limitations, plans, platforms, summary, use cases, walkthrough

   See recorded changes

   bestFor

   Before: ["Individuals seeking to organize personal and professional tasks.","Teams needing a shared workspace with project tracking and collaboration features."]

   After: ["Individuals seeking to organize personal and work tasks efficiently.","Teams needing a shared workspace with project collaboration and task assignment."]

   features

   Before: ["Quick Add allows capturing and organizing tasks instantly using natural language.","Recurring due dates with advanced date recognition help build habits and manage deadlines.","Reminders can be added by typing them into Quick Add, eliminating the need for clunky date pickers.","Supports over 80 integrations to turn tasks from various sources into Todoist tasks.","Projects provide spaces to plan goals and track work and life areas."]

   After: ["Quick Add feature allows capturing and organizing tasks instantly using natural language.","Recurring due dates with advanced date recognition help build habits and manage deadlines.","Task reminders can be added by typing them into Quick Add, eliminating clunky date pickers.","Supports over 80 integrations to turn tasks from various sources into Todoist tasks.","Projects provide spaces to plan goals and track work and life areas."]

   integrations

   Before: []

   After: ["Integrates with email, calendar, and over 80 other apps to import tasks."]

   limitations

   Before: ["Free plan limits users to 5 personal projects and 3 filter views.","Team projects in Business plan are limited to up to 500 projects and 1000 team members and guests."]

   After: ["Business plan requires payment per user and includes up to 500 team projects."]

   plans

   Before: [{"name":"Beginner","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":0,"monthly":0,"perSeat":false,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false},{"name":"Pro","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":null,"monthly":5,"perSeat":true,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false},{"name":"Business","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":null,"monthly":8,"perSeat":true,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false}]

   After: [{"name":"Beginner","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":0,"monthly":0,"perSeat":false,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false},{"name":"Pro","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":60,"monthly":null,"perSeat":false,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false},{"name":"Business","note":"Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.","annual":96,"monthly":null,"perSeat":true,"currency":"USD","features":[],"extraUnit":null,"unitLabel":"","maximumSeats":null,"minimumSeats":1,"includedUnits":null,"startingPrice":false,"seatsConfirmed":false}]

   platforms

   Before: []

   After: ["Available on desktop, Android, iOS, wearables, browser extensions, and email add-ons."]

   summary

   Before: "Team collaboration and project management with shared workspaces and assigned tasks. Quick Add allows capturing and organizing tasks instantly using natural language. Recurring due dates with advanced date recognition help build habits and manage deadlines."

   After: "Todoist is a task manager and to-do list app designed to help individuals and teams organize tasks, projects, and schedules efficiently. It supports personal and business use with features like natural language task entry, project templates, and team collaboration workspaces."

   useCases

   Before: ["Team collaboration and project management with shared workspaces and assigned tasks."]

   After: ["Personal task and project organization for individuals.","Team collaboration with shared workspaces and project management."]

   walkthrough

   Before: []

   After: ["Capture tasks instantly using Quick Add with natural language input.","Organize tasks into Today, Upcoming, or custom filters to focus on what matters.","Schedule due dates, visualize your week in calendar view, and set recurring tasks."]