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IN THE FIELD GUIDE

Heygaia

heygaia.io

GAIA is an open-source personal AI assistant designed to proactively manage email, calendar, todos, workflows, and digital tools to enhance productivity. It integrates with over 100 tools and automates tasks across platforms without requiring code.

THE PRODUCT, BEYOND THE PITCH

Editorially reviewed · Sources checked Oct 6, 2026

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A good fit for

  • Professionals such as founders, developers, marketers, students, and executives who want to automate routine tasks and boost productivity.

Know the limitations

  • Scanned and image-based PDFs require third-party OCR services for text extraction, not processed in-house.
  • Free accounts have daily usage caps and Pro accounts have cost-based usage limits tracked per turn.

What you can do

  • Automates daily email triage and creates actionable todos from emails.
  • Prepares meeting briefings by researching attendees and sending reminders.

Features

  • Proactively manages inbox, calendar, and tasks by drafting replies, moving meetings, and chasing follow-ups.
  • Runs multi-step workflows triggered by schedules or events across connected tools without coding.
  • Accessible via multiple platforms including iMessage, web app, and existing chat tools without needing a new app.

Integrations

  • Integrates with Gmail, Slack, Notion, Calendar, and over 100 other tools.

Platforms & data export

Not confirmed yet.

THE COST FOR YOUR TEAM

Go beyond the starting price.

Published plan prices for your team size and usage. Results update as you type. Taxes, currency conversion and unlisted add-ons are excluded, and anything the source did not state is called out rather than guessed.

Cheapest fit for 1 person, all 1 tools

$30.00/month

$360.00 a year on these plans.

Plan costs based on your requirements
Tool / planMonthlyPer yearWhat this assumes
Heygaia logoHeygaia

GAIACheapest fit

Flat subscription

$30.00$360.00

Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider.

Heygaia logoHeygaia

Enterprise

Flat subscription

By quote—

Priced by quote — ask the provider for a figure.

Contact the provider for a quote.

A practical workflow

  1. GAIA wakes you with a morning briefing and a planned day, drafts replies, moves meetings, chases follow-ups, and reports back on completed and pending tasks.
  2. Set automation by telling GAIA what to do in plain language, schedule or trigger it, and GAIA runs the steps across your tools, notifying you when done.
  3. GAIA remembers instructions and acts on them at the right moment, even weeks later, with all memories visible and editable by the user.

Based on the sources below. Editorial review does not imply hands-on product testing.

Alternatives to explore

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What changed

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Sources & research

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