Side by side
m-files vs smaation
Plans read from both vendors' own pricing pages, with the same seats and billing applied to each.
M-Files is a metadata-driven document management system that organizes documents in context, automates workflows, and enforces compliance with AI-powered governance. It integrates with Microsoft 365 and supports various industries by connecting documents to business context for accurate, secure, and audit-ready information.
- Starting price
- From $65/mo per seat
- Price clarity
- Price clarity grade C, 67 out of 100 67 of 100
- Category
- SaaS
- Platforms
- Not confirmed
- Good fit for
- Organizations needing fast time to value with minimal complexity starting their document management journey.. Organizations requiring enterprise-level governance, compliance, and support for regulated or higher-risk environments.
- Limitations
- Enterprise plan pricing requires contacting sales for a custom quote, indicating variable pricing based on scale and needs.
What each one costs your team
THE COST FOR YOUR TEAM
Go beyond the starting price.
Published plan prices for your team size and usage. Results update as you type. Taxes, currency conversion and unlisted add-ons are excluded, and anything the source did not state is called out rather than guessed.
Known monthly subtotal
$65/month
1 of 2 tools could not be priced with these inputs, so this is not the full cost.
| Tool / plan | Monthly | Per year | What this assumes |
|---|---|---|---|
EssentialsCheapest fit Per person · 1 billed | $65 | $780 | Automatically extracted from the linked pricing source. Seat allowances, usage limits, taxes and terms are not confirmed — check them with the provider. |
Enterprise Per person · 1 billed | By quote | — | Priced by quote — ask the provider for a figure. Contact the provider for a quote. |
| No pricing recorded yet. Check the official site, or ask the owner to add it. | |||
m-files
Best fit
Organizations needing fast time to value with minimal complexity starting their document management journey.; Organizations requiring enterprise-level governance, compliance, and support for regulated or higher-risk environments.
Trade-offs
Enterprise plan pricing requires contacting sales for a custom quote, indicating variable pricing based on scale and needs.
Integrations / export
Integrates natively with Microsoft 365 tools including Teams, SharePoint, Outlook, and Copilot., Platform integrations extend M-Files with tools organizations already use, including third-party add-ons and connectors.
smaation
Best fit
Not yet documented
Trade-offs
Not yet documented
Integrations / export
Not confirmed
More alternatives to m-files →More alternatives to smaation →Add a third tool